Annotating in Real Time

While running a presentation, you can annotate exhibits from the main program window or from the presentation window. An advantage of annotating from the main window is that the tool selection process is hidden from viewers in the courtroom.

You can open the same exhibit in two different item windows at the same time. Annotations created in the first instance of an exhibit will carry over to the second instance. For more information about displaying multiple items, see: Displaying Multiple Item Windows.

For information on Annotation Tools, see: Annotations.

hmtoggle_plus1To annotate the currently presented exhibit from the main window

 

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The procedure for annotating an exhibit in the main window is the same whether a presentation is showing or not. The instruction in this procedure assumes: a) the exhibit is already added to the currently open presentation, and b) the main program window is open in the main display and that the presentation window is open on Display 2. For more information on using a second display see: Presenting on a Second Display.

 

1.In the main display, on the HOME tab, click the Exhibits navigation bar.
2.In the main display. click the exhibit page that is currently being presented.
3.On the IMAGE TOOLS tab, select an annotation tool.
4.Apply annotations as needed.

If annotations are applied to Layer 1, then they will be immediately visible in the presentation window. If applied to any other layer, the annotations will  be immediately visible only if the corresponding layer in the presentation window is already set to visible. For more information on setting the visibility of annotation layers, see: Annotation Layers.
hmtoggle_plus1To apply annotations from within the presentation window
1.In the item presentation window, click the annotation tool icon.

Presentation_ToolSelectionIcon

The annotation tools gallery opens.

Presentation_AnnotationToolsList

Annotation tools gallery in the presentation window

2.Select an annotation tool and then apply it to the exhibit window as needed.

For descriptions of available annotation tools, including how to set certain defaults, see: Annotations.

hmtoggle_plus1To add annotation layers from the presentation window

You can apply your annotations in layers in the main program window or in the presentation window. This procedure describes how to add annotations in layers while working in the presentation window. For information on working with annotation layers while working in the main program window, see: Annotation Layers.

1.In the presentation window, open the exhibit you want to work with.

When you click the exhibit, Layer 1 is active by default.

2.Add annotations that you want to appear automatically each time the exhibit is opened.

During a presentation, when you first open an exhibit, Layer 1 is selected and visible. All other layers are hidden.

3.In the item window, click the tools icon.

PresentationItemWindowToolsSelected

4.Select Layers.

PresentationItemWindowToolsSelectedLayersAndLayout

By default, Layer 1 is selected and visible

5.Select the radio button to the left of 2.

The Layers tool box closes. Layer 2 is visible and active in the presentation window. Any annotations added now are applied to Layer 2.

6.Add annotations to Layer 2 as needed.
7.If you want to add more layers, click the tools icon again. Then repeat the steps to select an annotation layer and add annotations to it.
hmtoggle_plus1To show or hide annotation layers from the presentation window

This procedure assumes that the exhibit you are presenting already has annotations applied to it on separate layers.

 

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The presentation window provides keyboard shortcuts to toggle whether layers are shown or not. For more information, see: Keyboard Shortcuts.

 

1.In the presentation window, open the exhibit you want to work with.
2.In the item window, click the tools icon.

PresentationItemWindowToolsSelected

3.Select Layers.

PresentationItemWindowToolsSelectedLayersAndLayout

By default, Layer 1 is selected.

4.Select the icon to the right of the layer number you want to become visible. Note that Layer 1 cannot be hidden.

The universal no icon means that the layer is hidden. An eye icon means that the layer is currently visible. In the following graphic, layers 1 and 2 are visible. The radio button indicates that until another layer is selected all annotations will be applied to Layer 1.

PresentationWindowLayersWithLayer2Visible

 

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