Updating or appending transcripts
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You have the option of either updating or appending an existing transcript. The steps for performing either option are nearly identical:
| • | If you update an existing transcript, TextMap updates the existing transcript and creates a backup of the original transcript with a draft that is appended to the original transcript name. |
| • | If you append an existing transcript, TextMap appends the existing transcript and creates a backup of the original transcript renamed with "[Draft]" appended to the name. The original draft transcript will retain the original transcript ID. |
The backup and the updated/appended copy will both display in the Transcripts pane. You can later delete the backup draft by selecting it in the Transcript pane and then clicking Delete Transcript on the Transcript menu.
If a rough copy of a transcript was already imported into the case, you can easily update it with the final transcript. TextMap creates a backup copy of the transcript when updating it. The name of the transcript will be the same, but with [DRAFT] appended. Any annotations applied to the rough copy will be transferred to the final transcript. If TextMap cannot locate the exact transcript location for an annotation, it will label it as an orphaned annotation. Orphans occur when the annotation text or the text surrounding the annotation has changed significantly. This change can be actual, textual change or a large change in formatting. TextMap moves orphaned annotations to the top of the transcript (Page 1, Line 1). The note section includes the original page and line number of the annotation to help you place the annotation manually. Move annotations by using the Move Annotation option on the Annotation menu. In the event that you have multiple rough transcript files that are all part of the same transcript, TextMap also offers the option to combine these files into a single transcript by appending the later testimony to an existing transcript. In this instance, choose the Append to Transcript option from the right-click menu.
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