You can create a report that contains full-text search hits in the context of text excerpts from linked files. This is called the Linked File Text Hits Report.
Note the following about this report:
| • | CaseMap will also find search hits in the file metadata such as the file name and other properties of a PDF or Word document. |
| • | The report opens in DocManager, where you can scroll to review each text excerpt in context with 12 lines of text before and after the search hit. |
| • | Search hits print in bold and are highlighted when they display in DocManager. Gray title bars separate linked files in the report. |
| • | While previewing the report in DocManager, you can also navigate search hits, open the file in its native application, and access the record detail associated with the file. You can also select text in the report window and copy it to the Windows Clipboard Viewer. Simply select the report text you want to copy, right-click and then click Copy. Or click the Edit menu and then click Copy. |
| • | Before printing the report, you can preview it to ensure you are only printing the file content you want to include. Print options include standard network printers. In the printed output, search hits print with a rectangle around them. Annotations do not print in the Linked File Text Hits report. |
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The Linked File Text Hits report is part of the DocManager add-in program. If you have not purchased DocManager, you cannot use this feature. Contact your CaseMap account representative at 866-316-8525 or visit www.lexisnexis.com to learn more information about this product.
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When using the NOT operator in a search, documents may be included in the search results that do not contain search hits.
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| 1. | In the Search field, type in a search and click the Full Text Search button. |
| 2. | In the Search Results pane, click the Linked File Text Hits Report link in the Resources pane. |
The report now displays in the CaseMap DocManager window with search hits highlighted.
| 3. | In the DocManager window, scroll to view all linked documents printed in the Hits Report tab. |
Notice that linked documents are separated with gray title bars displaying the full name of the file.
| 4. | Click the Open File button  to view the file in its native application. |
| 5. | Click the Record Detail button  to view or edit case record detail for the linked file. |
| 6. | On the Reports ribbon click More, and then click the Print Preview button to review the report before printing it. |
Notice that search hits are now outlined in a rectangle as they will appear in the printed output.
| 7. | In the Print Preview window, click the  to close it and return to DocManager. |
| 8. | Click the Print button and then click Print to select your printer. |
| 9. | In the Print dialog box, click Print. |
| 10. | Click the in the DocManager window when you are finished. |
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