About CaseMap Server
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The CaseMap® Server is a software product that provides secure, remote access to CaseMap and TextMap case databases over a Wide Area Network (WAN). CaseMap and TextMap can access the case databases just as if they were accessing them from a local drive or server — there is no learning curve for case staff and generally all features work the same.
The centralized CaseMap Server offers remote access from within the WAN and the installed CaseMap and TextMap software within the Local Area Network (LAN). CaseMap v10.0+ is required to access databases from CaseMap Server v1.0+. TextMap v6.0+ is required to access databases from CaseMap Server v1.5. CaseMap and TextMap licenses are separate from CaseMap Server.
Each large office supports many users and may have its own dedicated Microsoft® SQL Server®. The main office houses the CaseMap Server application and the CaseMap and/or TextMap administration databases. CaseMap and TextMap users in each office have LAN or WAN access to the CaseMap Server and can potentially access case databases that are stored on any SQL Server within the organization.
CaseMap Server components include:
| • | CaseMap Server — Each organization requires only one CaseMap Server, which needs to be accessible to all CaseMap and TextMap users in the organization. The CaseMap Server should not be accessible outside of the organization (via the Internet). The CaseMap and TextMap desktop applications will always connect to the CaseMap Server to authenticate and gain access to available SQL case databases. |
| • | CaseMap Admin SQL Server database — Each organization requires one CaseMap administrator database, which is used to store all settings such as users, case files, database servers, preferences, etc. The CaseMap Server will be the only component to interact with the administrator database and will require SQL Server read/write access to it. |
| • | CaseMap Admin Console — This is the Windows user interface to the CaseMap Server. The CaseMap Admin Console allows you to perform CaseMap and TextMap administrative functions such as creating and registering SQL databases and case files, managing users, and export case databases to create replica copies. |
| • | CaseMap Client — The CaseMap software application is used by case staff. CaseMap logs in to the CaseMap Server to get information on cases and then connects directly to a SQL Server to access a case. CaseMap also retains the optional ability to create cases in Microsoft Access databases. |
| • | TextMap Client — The TextMap software application is used by case staff. TextMap logs in to the CaseMap Server to get information on cases and then connects directly to a SQL Server to access a case. TextMap also retains the optional ability to create cases in Microsoft Access databases. |
| • | CaseMap Case File Databases — Case file databases can be stored on any SQL Server inside the organization. Proximity and network speed will affect performance of the desktop application. Case databases saved in Microsoft Access databases can be stored on a shared network directory folder for case staff to access the file. |
| • | TextMap Case File Databases — Case file databases can be stored on any SQL Server inside the organization. Proximity and network speed will affect performance of the desktop application. Case databases saved in Microsoft Access databases can be stored on a shared network directory folder for case staff to access the file. |
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CaseMap Server is server class software and requires a powerful, designated server to ensure that performance is optimal. When implementing CaseMap Server, we recommend that you invest in as many SQL Servers as needed for optimal performance throughout your organization (that meet or exceed what is stated in the system requirements). |
Installation involves the following processes:
| • | Installing CaseMap Server |
| • | Installing the CaseMap Admin Console |
| • | Installing the CaseMap SQL Import Utility (optional and available for clients using versions prior to CaseMap Server 2.3 and CaseMap 13) and migrating existing CaseMap local cases to SQL cases. |
| • | Installing the CaseMap or TextMap client application |
| • | Testing with sample databases |
| • | Verifying connectivity |
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