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Batch printing linked PDFs

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The Batch Print PDFs tool allows you to print a set of PDFs in a spreadsheet that were linked using the Send to CaseMap utility in CaseMap. Documents that were manually linked to records in a spreadsheet will not be included. Only spreadsheets with linked documents (e.g., Documents) will be printed. The Batch Print PDFs feature can be accessed from Reports ribbon > Batch Print.

The Batch Print Wizard allows you to select which files you want to print, includes color and annotation print options, and can apply Bates stamps to the printed output. See About DocManager and Batch printing linked documents.

You must have Adobe® Acrobat v6.0+ (Standard or Professional) installed on the same computer as CaseMap to use this tool. This feature is not available to use with Adobe® Reader.

We recommend you use this feature only when you really need to print all selected documents at one time. The printer selected may be tied up printing hundreds of pages and other staff may not have access to it for some time. Be certain your printer has adequate paper and ink to accommodate the number of pages being printed. And alert other staff prior to printing. For an alternative print option, see Embedding linked documents in reports.

CaseMap

1.	In the Case Shortcuts pane, click on the Documents spreadsheet in the All Shortcuts task pane.

2.	On the Reports tab, click Batch Print, and then select one the following options:

a.	When the Batch Print Wizard launches, click Next.

b.	In the Review Documents dialog box, review the documents you want to print from the current spreadsheet.

If you want to remove a document from batch, select the document in the Documents to print box, then click the Remove button.

c.	Click Next to continue.

d.	In the Document Content Colors dialog box, select a document content color option:

•	Use the original document content colors

•	Convert all of the document content colors to grayscale

•	Display text in the document in black

e.	Click Next to continue.

f.	In the Annotations dialog box, select whether you want to print annotations, and then click Next to continue.

If Yes, click on the color for which you want annotations to print in the Color list.

g.	In the Apply Bates Stamp dialog box, select whether you want to apply Bates stamps to the printed documents, then click Next.

h.	In the Bates Stamp Options dialog box, select your Bates stamp options.

i.	In the Prefix field, type in a prefix (optional).

The prefix precedes each Bates stamp number and can be any combination of letters, numbers, or punctuation.

j.	In the Start At field, type in the start number for the Bates numbering.

The starting Bates number must be greater or equal to the number one.

k.	In the Digits list, click on the number of digits you want for preceding zeros.

This number defaults to six.

.	Review the updated Bates stamp numbering scheme in the Starting Bates stamp area.

a.	In the Font list, click on the font type you want to use.

16.	In the Size list, click on the font size you want to use.

17.	For the Style check boxes, click if you want Bold or Italic.

18.	In the Location list, click the location where you want the Bates stamp to print.

19.	Click the Shrink document to fit the Bates stamp check box, if you need this option.

If selected, the document content is re-sized so the Bates stamp does not overlap document content in the printed output.

20.	Click Next to continue.

21.	In the Output Destination dialog box, select the printer you want to use in the Printer list.

Do not select a printer that generates files. Otherwise, the printer will prompt you to save a file for every document printed.

23.	Click Next to continue.

24.	In the Review Options and Start dialog box, review your selected options, then click Next.

25.	Complete all steps as necessary.

26.	In the Complete box, review the number of documents that printed successfully, then click Finish.

1.	When the Batch Print Wizard launches, click Next.

2.	In the Review Documents dialog box, review the documents you want to print from the current spreadsheet.

If you want to remove a document from batch, select the document in the Documents to print box, then click the Remove button.

1.	Click Next to continue.

2.	In the Document Content Colors dialog box, select a document content color option:

•	Use the original document content colors

•	Convert all of the document content colors to grayscale

•	Display text in the document in black

3.	Click Next to continue.

4.	In the Annotations dialog box, select whether you want to print annotations, and then click Next to continue.

If Yes, click on the color for which you want annotations to print in the Color list.

5.	Select how you want to add annotations to the PDF files:

•	Create PDF comments that include annotation notes

•	Make the annotations a permanent part of the content

6.	In the Apply Bates Stamp dialog box, select whether you want to apply Bates stamps to the printed documents, then click Next.

7.	In the Bates Stamp Options dialog box, select your Bates stamp options.

8.	In the Prefix field, type in a prefix (optional).

The prefix precedes each Bates stamp number and can be any combination of letters, numbers, or punctuation.

9.	In the Start At field, type in the start number for the Bates numbering.

The starting Bates number must be greater or equal to the number one.

10.	In the Digits list, click on the number of digits you want for preceding zeros.

This number defaults to six.

11.	Review the updated Bates stamp numbering scheme in the Starting Bates stamp area.

12.	In the Font list, click on the font type you want to use.

13.	In the Size list, click on the font size you want to use.

14.	For the Style check boxes, click whether you want Bold or Italic.

15.	In the Location list, click the location where you want the Bates stamp to print.

16.	Click the Shrink document to fit the Bates stamp check box, if you need this option.

If selected, the document content is re-sized so the Bates stamp does not overlap document content in the printed output.

17.	Click Next to continue.

18.	In the Output Destination dialog box, click the Browse button to navigate to the network folder where you want the files saved.

19.	Select the naming convention for the printed PDF files.

•	Use the starting Bates stamp as the file name

•	Use the document's original or default file name

20.	Click Next to continue.

21.	In the Review Options and Start dialog box, review your selected options, then click Next.

22.	In the Complete box, review the number of documents that printed successfully.

23.	Click the link Click here to open the output folder to review the printed output.

24.	Click Finish to close the wizard.

a.	On the submenu menu, click To TIFF.

b.	When the Batch Print Wizard launches, click Next.

c.	In the Review Documents dialog box, review the documents you want to print from the current spreadsheet.

If you want to remove a document from batch, select the document in the Documents to print box, then click the Remove button.

d.	Click Next to continue.

e.	In the Document Content Colors dialog box, select a document content color option:

•	Use the original document content colors

•	Convert all of the document content colors to grayscale

•	Display text in the document in black

f.	Click Next to continue.

g.	In the Annotations dialog box, select whether you want to print annotations, and then click Next to continue..

If Yes, click on the color for which you want annotations to print in the Color list.

h.	In the Apply Bates Stamp dialog box, select whether you want to apply Bates stamps to the printed documents, then click Next.

i.	In the Bates Stamp Options dialog box, select your Bates stamp options.

j.	In the Prefix field, type in a prefix (optional).

The prefix precedes each Bates stamp number and can be any combination of letters, numbers, or punctuation.

k.	In the Start At field, type in the start number for the Bates numbering.

The starting Bates number must be greater or equal to the number one.

l.	In the Digits list, click on the number of digits you want for preceding zeros.

This number defaults to six.

m.	Review the updated Bates stamp numbering scheme in the Starting Bates stamp area.

n.	In the Font list, click on the font type you want to use.

o.	In the Size list, click on the font size you want to use.

p.	For the Style check boxes, click whether you want Bold or Italic.

q.	In the Location list, click the location where you want the Bates stamp to print.

r.	Click the Shrink document to fit the Bates stamp check box, if you need this option.

If selected, the document content is resized so the Bates stamp does not overlap document content in the printed output.

s.	Click Next to continue.

t.	In the Output Destination dialog box, click the Browse button to navigate to the network folder where you want the files saved.

21.	Select the naming convention for the printed PDF files.

•	Use the starting Bates stamp as the file name

•	Use the document's original or default file name

22.	Click Next to continue.

23.	In the Review Options and Start dialog box, review your selected options, then click Next.

24.	In the Complete box, review the number of documents that printed successfully.

25.	Click the link Click here to open the output folder to review the printed output.

26.	Click Finish to close the wizard.

Batch printing linked documents

Importing PDFs

Reviewing PDFs

About printing reports

Need additional help? Email the CaseMap Support team at: casemap.support@lexisnexis.com, or contact a support representative at 800.833.3346 (option 3). The CaseMap Support team is available between the hours of 9:00 a.m. to 9:00 p.m. Eastern Time, Monday - Friday.

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